a) Filing of Form INC-22 for situation of registered office address
The situation of registered office has to be intimated within 30 days from the date of incorporation to the registrar of companies. This can also be filed at the time of incorporation but if it’s not filed at the time of incorporation then within 30 days from the date of incorporation, you need to file e-form INC22 with the registrar of companies.
b) Display Company’s Identity and other details:
After incorporation, it’s the duty of the company to display following things outside the company’s registered office and also required to be printed in all business letters, bill-heads and in all other official publications:
- Name of the company
Registered office address of the company
Corporate identity number or CIN
Telephone number, email ID
Website address and fax number if any
As per section 139(6) of Companies Act, 2013, Company has to appoint its first auditor within 30 days from the date of incorporation in a board meeting. If the board of directors is not able to appoint then it has to be appointed within 90 days in a general meeting of members. Form ADT-1 is required to be filed within 15 days of appointment with RoC.
d) Opening of Bank Account for the Company:
To transact business the company is required to open and maintain a current account with any bank in India through which all the receipts and payments of banking nature shall be transacted. The mode of operation of the said bank account has to be decided in the first board meeting and a copy of the resolution passed with respect to the operation of the bank account is required to be given to the banker at the time of opening of bank account. Any subsequent changes in the mode of operation are also required to be intimated to the bank.
e) Issue of Share Certificates to Subscribers:
Within a period of two months from the date of incorporation, every company must deliver the share certificates to the subscribers of the memorandum. This means that the subscriber has to remit the agreed subscription amount within 60 days from the date of incorporation in the bank account of the Company.
f) Payment of Stamp Duty on Issuance of Share Certificate:
Every state government has made a law imposing stamp duty on the issue of a share certificate, which is to be paid to the respective state government after such an issue. The rates of stamp duty and the method of its payment differ from state to state. However, in Maharashtra, the stamp duty payable is 0.1% of the face value of the shares. The non-payment of stamp duty is a very serious offense for which apart from punishment imprisonment has also been prescribed.
g) Preparing books of accounts:
Section 128 of the Companies Act, requires every company to prepare and keep at its registered office, books of account and other relevant books of account and financial statement of every financial year to give a true and fair view of the state of affairs of the company. The books of account need to be maintained with the double entry system to be preserved for eight financial years. The accounts need to be maintained at the registered address of the company or at any other place where directors decide.
h) Filing of financial statements and annual return:
A private limited company is required to file its balance sheet, profit and loss account, auditor’s report and annual return every financial year before the due date with the registrar of companies. Non-compliance with this provision will attract an additional fee in addition to the normal fee that is charged while filing the e-Form.
i) Maintain Statutory Registers, Minutes and other necessary documents:
Every company is under obligation to maintain a certain register under Section 85, Section 88 etc. of the Companies Act, 2013 and required to keep and maintain at its registered office in the prescribed form, any failure in maintaining the statutory register is an offence for which company as well as directors may be fined and prosecuted. The company needs to conduct at least 4 Board meetings in a year with the gap between 2 board meeting not exceeding 120 days. Every matter discussed in the meeting needs to be recorded in Minutes.
j) Obtaining PAN & TAN:
A company needs to obtain Permanent Account Number (PAN) and Tax Account Number (TAN) in the name of the Company. GSTIN in case of businesses that are GST eligible.
k) Obtain Registration under Shops and Establishment Act:
Every state needs to pass its own law from the point of view of working hours and basic facilities to be provided to the employees of the companies. Within 30 days of incorporation of a company, it is liable to obtain a registration under the law of shops and establishment as may be applicable in the respective state. The failure of obtaining shops and Establishment registration is a criminal offense.
l) Need-based registration and Licenses:
Based on the business activity and the goods in which the company is dealing, there are other licenses and registration which are required examples are, Drug Licence, Food Licence etc.